Terms and Conditions

Article 1. Applicability

1.1 These terms and conditions apply to access and participation in events, activities, and manifestations organized by Stichting KEI that are open to or accessible by KEI-runners and KEI-leaders.

1.2 In these terms and conditions, Stichting KEI refers to the members of the General Board and the Executive Board of Stichting KEI and any employee authorized by the General Board and/or the Executive Board of Stichting KEI.

1.3 In these terms and conditions, a KEI-runner is defined as any (prospective) student for a program at the University of Groningen, Hanze University of Applied Sciences Groningen, AVAG, HBO Netherlands, and Stenden University of Applied Sciences Groningen who has registered as a KEI-runner.

1.4 In these terms and conditions, a KEI-leader is defined as a volunteer designated by Stichting KEI, always an older-year student, who guides KEI-runners designated by Stichting KEI during the KEI-week.

1.5 In these terms and conditions, an event is defined as any activity or manifestation organized by Stichting KEI that is open to or accessible by KEI-runners and KEI-leaders.

Article 2. Access

2.1 E-tickets or other forms of admission tickets are not refundable after purchase.

2.2 Access to an event is open to KEI-runners and KEI-leaders upon presentation of a wristband provided by Stichting KEI. The color of the wristband determines whether access to an event or part thereof is open to the holder of the wristband.

2.3 KEI runners are not entitled to a (partial) refund of registration fees associated with the KEI week if it is not possible for the KEI runner to participate in the KEI week.

2.4 In the event that an event open to KEI-runners and KEI-leaders does not take place, or in the event that the provision of article 2.5 occurs, KEI-runners have no claim to (partial) reimbursement of the registration fees associated with the KEI-week.

2.5 The right to access to an event expires if it is determined by or on behalf of Stichting KEI that the maximum number of attendees at an event has been reached.

2.6 If the safety region Stichting KEI advises to apply a minimum age among the KEI-walkers, Stichting KEI is allowed to exclude the already registered KEI-walkers who do not meet the recommended minimum age. Stichting KEI is obligated to refund the amount received from these KEI-walkers.

2.7 The wristband provided by Stichting KEI remains the property of Stichting KEI. Ownership is strictly personal. The holder of the wristband is not permitted to transfer the wristband to another person. A wristband that is no longer continuous is no longer valid. The KEI-runner can obtain a valid wristband by presenting the broken wristband at the KEI-building.

2.8 A KEI-runner and a KEI-leader are obliged to show the wristband to Stichting KEI and security personnel upon request during an event.

Article 3. Other Obligations

3.1 KEI-runners and KEI-leaders are prohibited from bringing glassware, cans, fireworks, (fire)arms, dangerous objects, drugs, and/or alcoholic beverages to the location where the event takes place.

3.2 KEI-runners and KEI-leaders are obliged to comply with the regulations and/or instructions of Stichting KEI, the operators of the event location, security personnel, the fire department, and other authorities at events. The KEI-runner or KEI-leader who does not comply with the regulations and/or instructions, or who engages in dangerous behavior, drunkenness, threat, and/or violence may be denied access to the event.

3.3 KEI-runners and KEI-leaders are obliged to cooperate with security personnel’s body searches upon entering an event.

3.4 KEI-runners and KEI-leaders are obliged to comply with smoking bans in effect at an event location.

3.5 A KEI-runner or a KEI-leader is obliged, upon first request of the persons and entities referred to in the second paragraph, to identify themselves during an event, in order to enable said persons and entities to comply with their legal obligations in the context of events, including the obligation not to provide alcoholic beverages to persons under the age of eighteen years.

3.6 It is prohibited for a KEI-runner or a KEI-leader who is younger than eighteen years old to consume and/or purchase alcoholic beverages.

3.7 KEI-runners and KEI-leaders are not allowed to perform promotional activities, whether commercial or ideological, on the occasion of an event without explicit permission from the KEI Foundation.

Article 4. Force Majeure

In case of force majeure, including but not limited to illness or cancellation of the artist, non-performing or delayed suppliers, strike, fire, epidemic, weather conditions, authorized orders and instructions, etc., the KEI Foundation has the right to reschedule an event to a later date or time or to cancel it.

Article 5. Liability and damages

5.1 The KEI Foundation is liable for direct damages suffered by a KEI-runner or a KEI-leader that are directly and exclusively the result of an attributable failure on the part of the KEI Foundation. Only damages against which the KEI Foundation is insured and which are reimbursed by the insurer are eligible for compensation. 

5.2 A KEI-runner and a KEI-leader are liable for any damage caused to other visitors of the event, employees and property of the KEI Foundation or third parties hired by the KEI Foundation, the location and accessories of the event, and all property present at the location of the event, by any means whatsoever, on the occasion of, or in connection with (the set-up and dismantling of) the event. KEI-runners and KEI-leaders will indemnify the KEI Foundation against all claims by third parties regarding damage for which the KEI-runner and/or KEI-leader is liable under this provision.

Article 6. Intellectual property rights

The KEI Foundation is authorized to make photo and/or film recordings on the occasion of an event for promotional purposes. By entering the location of the event, a KEI-runner and a KEI-leader give the KEI Foundation permission to make such recordings.

Article 7. Final provision

All disputes arising between the KEI Foundation and a KEI-runner and/or a KEI-leader regarding a KEI event shall be exclusively settled by the competent court in the Northern Netherlands district, applying Dutch law.

Adopted by the General Board of the Committee for the Introduction of First-Year Students on March 27, 2014.

Changed by the General Board of Stichting Kommissie Eerstejaars Introduction on 05-06-2020.